It's not an easy job to manage a project. It actually involves a range of not-so-easy activities, including the initiation, preparation, execution, tracking and control and project termination (PMI's A Guide to a Knowledge Project Management Body (PMBOK® Guide)). This project also becomes more difficult as it’s assigned to a team of your preference, provided with certain deadlines to meet through a fixed budget.
In order to achieve all these successfully, the best project managers use robust project management tools to maintain all facets of the project.
Looking through the list of processes and activities to be done, It is a lot for any one individual, but project managers have a variety project management skills to get the job done.
These include your technical, business and management skills, as well as various soft skills. Not only systems and processes are addressed by project managers, but also by people. At its core, successful team management builds on strong organizational relationships.
This and many more are challenges faced by project managers. In the list below we have gathered 25 skills that every project manager should exhibit. Having these would set you on the path for a successful project management career.
PROJECT MANAGEMENT SKILLS
Leadership:Enabling, empowering and encouraging the team to meet project outcomes through dedication, experience, trust, sincere interest, and the capacity to help others overcome problems and hit targets.
Project Management Software:Expertise for widely used technical instruments such as Asana, Trello and Interwebflow.
Management of reports/stakeholders:Coordinate your expectations, deliverables and priorities for managers, customers and team members.
Confidence:Project managers should show assured and modest mastery of procedures. Fanfare, bossing and coercion don't work around.
Monitoring:Monitor total project success and progress on each stakeholder during the project life cycle, dispute resolution and benefits optimization.
Planning and Administration of Resources:Develop and execute a plan on how a group of people with unique skills can effectively achieve project goals according to project requirements (time, budget, quality, etc)
Methodologies and framework for project management:Capacity, during the life cycle of a project, to implement structures and methodologies like Agile and SCRUM.
Time Management:A project manager must be able to chart talent resources, responsibilities and dependencies effectively, make deadlines and set precise and general plans, and keep them up to date.
Conflict Management:Fixed schedule inconsistencies, overlaps, workflows halted and other problems because of organizational challenges or unintended external delays. Support to solve team members' relationship issues.
Policy Knowledge:Adequate knowledge of market laws, including fitness, education, best practice and the environment.
Business Communication:When sending, illustrating or discussing questions via email, conversation, papers, presentations and other ways and communication platforms, a project manager must use the right language, sound and storytelling techniques.
Budget Management:To gain cost efficiencies by optimizing operating hours and offering reasons for main transactions and other expenditures.
Collaboration/Relationship building:PM’s build a philosophy of teamwork in order to ensure a common goal for individuals with distinctive identities and skills.
Information Gathering:Total awareness of gaps by aggressive study or direct intervention of resource persons.
Sociability:In terms of sex, age, ethnicity and other demography, the workplace is becoming more and more multicultural and dynamic. Project managers should then involve everybody in their teams to help promote a philosophy of equity, diversity and inclusiveness.
Decision-Making:Allow timely, educated and fact-based project-based decisions.
Team Building/Administration:Create and direct a team of individuals with diverse expertise to a unified objective by leading each participant to accomplish their particular deliverables within a specific timeframe.
Accountability:Adopt the mentality of being accountable for the project.
Problem Solving:Assess problems from multiple points of view and have the right approach to tackle particular problems.
Negotiation:To create a best-case outcome for all the parties involved, use a relevant system (SWOT, risk-reward, etc.).
Commitment:The Project Manager is the one who owns the project and can be the most committed person to the project from beginning to end.
Open-mindedness:As continuous learning is central in the management of programs, professionals should be open to emerging technology, techniques and expertise.
Goal-Oriented:Without an attitude that enjoys performance, priorities and results immensely no one can become a good project manager.
Proactivity:With time, workplaces, workflows and strategies for project creation are quickly evolving. Therefore, the project managers should be able to respond to various circumstances and, when possible, make constructive changes.
Active Listening:You as a project manager should be actively aware of the wishes and communications of all project partners. You should also be involved.
Tools/Software for project management
Software and tools can differ from team to team; however, they are most widely used to schedule, conduct, and administer tasks in unified virtual location as computer programs.
Project management software can be used for any of the following:
- Project planning
- Project scheduling
- Resource allocation and capacity planning
- Budgeting and monitoring project costs
- Quality management
- Storing and sharing documentation and project records
- Creating and publishing project reports
- Tracking the actual time spent on project tasks versus plan
- Analyzing trends and forecasting
What are the benefits of project management software?
Technology for project management support all organizations that handle projects regardless of scale or sector. Project Management software offers powerful project preparation and management capabilities, for organizations that do not run structured projects.
Here are some key benefits of implementing project management software:
Project management tools allows project teams in task coordination and simplifying the workflow, meaning that team members are aware what job is done before they start. This avoids the project manage from functioning as a middleman.
The program gives access of job development, roadblocks and success. Time management is the first advantage of project management software for small companies. Seeing how each minute is spent allows small company owners to recognize and eliminate bottlenecks and wastes. This feature also encourages delays and problems to be detected early.
Software for project management eliminates the amount of effort and time taken to manually track and compile the results. The chance of human error, interruption of updates and different copies of the same file is still present by using manual approaches like spreadsheets. On the other side, software allows you to conveniently hold a clear source of information.
Flexible collaboration is a huge feature in project management software. With more businesses dependent on contract staff and freelancer, it is particularly necessary for companies to be able to interact easily with team members not just inside a central office.
Digital teams and partners can access the core work environment from anywhere from any time connecting to the internet using cloud-based project management tools. This 24-hour connection helps team members to engage with each other regardless of where or when they are.
Instant access to alerts, progress notes and schedule notifications is provided to all main parties through project software. Stakeholders would never wait again for anyone to give a stale update to them. All team members can also leave input on tasks without development of lengthy, hard to following email threads through a centralized hub.
How Good Are Your Project Management Skills?
Being a project manager is not for everyone. This skillful position is intended for those who constantly pursue ways to learn and to explore new things, to develop their abilities and expertise in their careers.
The lure of a project management job can be very high, it is plain to see. Demand is high, the opportunities are good and the pay is stable. Satisfaction with the work, importance, effect on the business and personal value are equally high on just about every measure.
If you are that next project manager, (the person who likes to get things done and embark on a journey of continuous learning) then nothing is stopping you from becoming the best in this field.
It's time to arm yourself with the right resources, now that you know what skills you need to be a good project manager. Interwebflow offers a versatile program for project management that will optimize the project manager's workflow.
Even with every talent in the world, you can always work disadvantageously without the right resources.. Fortunately, software improve your abilities and increase your productivity and efficiency. Interwebflow provides features that help you in organizing, handling and budgeting your project, and even being online. Create those skills and we shall give the rest.